CONTRACT REVIEW COMMITTEE MEETING MINUTES
October 21, 2020
The meeting was called to order at 1 PM by Chair Gerald Derr. Present by conference were Members Gerald Derr, Gary Peterson (recorder), Phil McCabe and Jeff Mithoefer. Present on site were Members Richard Reidell, Gary Mithoefer, John Koerber, and Associate Member Paul Moshano, HOA Liaison Tim Davis, and Randy Browning. Guests present were HOA President Nancy Thurnherr, and Board Members Terry Holovachuk. Dan Mahoney, and Jan Danner.
Minutes: Gerald Derr asked if members had corrections to the minutes for the CRC meeting of July 20, 2020. There were none. Richard Reidel motioned to approve the minutes as distributed. Motion seconded by Gary Mithhoefer and passed unanimously.
Old Business: None
New Business: Furnish and Install Fountains for 6 Lakes – The HOA Board had asked Randy if fountains similar to that recently installed on Lake Marisma could be installed on other lakes. Randy identified that the electrical infrastructure on Lakes Cinto, Chico, Puesto Del Sol, Hermosa, Encovar, and Del Hacienda would support fountain installation. He estimated the cost for the Lake Marisma fountain, installation and associated electrical work was about $10,000 and that buying in quantity should cost less than $60,000. Three companies responded to his RFP: Aquagenix, Florida Fountains and Equipment, and The Lake Doctors. Bids ranged from $71,443.44 to $47,644. The low bidder, warranted pumps and motors and lights for 2 years while the other bidders warranted the pump and motors for 5 years and 2 years on the lights. Randy called Florida Fountains and Equipment regarding an extended warranty, The Rep said he could provide the other equipment bid with a 5 year warranty but the fountains wouldn’t be the same as was installed in Lake Marisma. Should a system fail after two years, replacement of a pump and motor would run about $2,700. Since the next highest bidder price was $7,000 more than the low bidder, the Park could replace two and a half pumps and motors over the next 5 years before reaching the next high bidders price. Randy estimates the additional cost to do the electrical work necessary to connect any system chosen would add about $6,750 to the cost of the project.
Motion: There being no further discussion Richard Reidel motioned: The CRC recommends the HOA Board contract with Florida Fountains and Equipment furnish and install 6 fountains in accordance with the RFP for a contract cost of $47644 plus electrical contracting costs of $6,750 for a total project cost of $54,390, plus a construction contingency of $2,800. Motion seconded by Gary Peterson and passed unanimously.
Adjournment: There being no further business, the meeting was adjourned at 1:51 PM. Future meeting TBA.