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La Casa Security Committee Minutes
Wednesday, FEBRUARY 7, 2018
Front Office Board Room – 9:30 A.M.
Present Fran Surles, David Surles, David Bisson, Jill Palmer, Everett Medling, Richard Reidell, Jacquie Delano, Tom Bohan
Meeting Called to Order at 01:30 pm
Approval of Proposed Agenda
A motion was made (Bisson), seconded (F Surles) and approved
Discuss Mass Notification System Project and Disaster Plan
Everett gave the committee an overview of the efforts and current activity of the Disaster Preparation Task Force with a focus on efforts to select a vendor to provide access to a Mass Communication System.
After a period of questions, Everett updated the Security Committee on the efforts of the Disaster Preparation Committee on completing a written “Disaster Plan” which is planned to be distributed to residents after Board approval.
Security Patrol
Fran gave an update of recent Security Patrol activities. Fran will send out an email to Security Patrol Members about lessons learned, for example not locking doors at common buildings and the fact that residents are not restricted from occupying building after midnight.
Guard Post Orders
US Security Associates has suggested a change to the process of tracking visitors and recording resident calls to alert guards of planned visitors. This change recommends converting the paper logs kept by the Guards and using Google Sheets. The suggested change was discussed and questions were asked and answered.
Tom moved that the security committee accept and implement this change. Dave Bisson seconded the motion and which was supported by a unanimous vote.
HOA Office Policy Update
Jacquie Delano gave an update on the progress on updating this policy. It was decided to focus on the last section which covers golf Cart rules in the community.
Security Camera Practice
The new Security Camera procedure is on hold pending, scheduling a meeting with US Security Associates
Incident Reports
All 13 Incident reports were reviewed with committee. It was recognized and discussed that oversight of incident reports would be best served if one person on the security committee was assigned. This will be an agenda item for next meeting
Shareholder communication Program
Tom agreed to write Security Article by March 7 for submission to newsletter and website.
Physical Plant
Entire committee walked over to sidewalk across from Guard to discuss possible way to control access for foot and golf cart traffic. Everett will take the lead on this issue.
Old Business
Tom encouraged all members of the committee to obtain a gmail account
New Business
Open Forum – None
Adjournment
The Meeting adjourned at 3:40 pm
Next Meeting: March 7, 2018
9:30 to 11:30 am
Tom