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Homeowners Association of La Casa, Inc.
HOA
Board of Directors Meeting
May 22, 2023
Rec Hall &
Via Zoom
1:00 p.m.
Call to order: At 1:00 pm in the Rec Hall by President Welch.
Pledge of Allegiance: Recited
Exit Message: Reviewed by President Welch, this also included a reminder there is an AED Defibrillator located on the back wall.
Silence Electronic Devices: Reviewed by President Welch.
Roll call: Present: Bisson, Hanus, Morgan, Peterson, Welch, Browning (Park Mgr.)
Via Zoom: Hagopian, Luecken, Moshano, Swab, Pasquale, (Parliamentarian).
Absent: Krout (Off Mgr./Acct.).
There were 5 residents attending.
Adoption of Proposed agenda:
Motion: To approve the agenda as presented. Morgan/Bisson 9/0 MMC
Shareholders Request to Speak: None
Open Forum on Agenda Items: None
Secretary’s Report: Frank Hanus
Motion: To approve the minutes of the April 24th, 2023, board meeting as submitted. Hanus/Bisson 9/0 MMC.
Motion: To approve the minutes of the May 11th, 2023, board meeting as submitted. Hanus/Peterson 9/0 MMC.
Treasurer’s Report: Linda Luecken
MONTH OF: April 2023
| ACTUAL | BUDGET | VARIANCE | |
| Income | 163,893 | 164,739 | (845) |
| Expense | 148,536 | 150,558 | (2021) |
| Profit/Loss | 15,357 | 14,181 | 12,824 |
YEAR TO DATE Jan- Apr 2023
| ACTUAL | BUDGET | VARIANCE | |
| Income | 666,818 | 672,266 | (5,447) |
| Expense | 572,586 | 582,819 | (10,232) |
| Profit/Loss | 94,232 | 89,447 | (19,951) |
BANK BALANCES
| RESERVES (restricted funds)* | 856,311 | |
| Total OPERATING FUND (including Cd’s)* | 234,109 | |
| CAPITAL ASSET ACQUISITION FUND (see note)* | 514,659 | |
| PETTY CASH | 250 | |
| 1,605,330 | ||
| Total Funds Bank Accounts | 1,605,330 |
| Total Funds CD’s | 2,381,986 |
| HURRICANE DEDUCTIBLE* | 375,000 |
| Total Funds | 4,362,316 |
Investments/CD’s Due Next 3 months*
| Date | Amount | Current Rate | |
| Operating Capital Asset | |||
| BMW Bank | 5/12/23 | 235,000 | 0.35% |
| Citibank | 5/4/23 | 200,000 | 3.10% |
| Mainstreet Bank | 5/1/23 | 200,000 | 2.55% |
PLEASE NOTE:
1. *Reserve Funds are restricted funds.
2. *The Operating Fund includes four months of everyday expenses and CDs for emergencies.
3. *Capital Asset Acquisition Fund (CAA Fund) is for purchases of assets and major items not included in the Reserve Fund (non-reserve items).
4. *Hurricane Deductible is for insurance deductible only.
STANDING COMMITTEE REPORTS
FINANCE: Jack Pasquale,
STANDING COMMITTEE ON FINANCE REPORT TO HOA
May 22, 2023
Good afternoon; President Welch; HOA Board Members; Mr. Randy Browning, Park
Manager; Ms. Linda Krout, Park Accountant; La Casa Shareholders and Residents
My name is Jack Pasquale and I live at 655 Los Altos. I have the privilege to serve as chairman of the Finance Committee along with team members Al Campbell, Jim Dahlhausen, Jan Danner, David Fogt, Dianne Richardson and Evelyn Ternullo.
The preliminary draft April 30, 2023, month end financials were reviewed. Bank, cash flow, balance and profit and loss statements were reviewed. Budget variances were reviewed, and each was explained. No unexplained material variances were identified. The financials are posted in the front office.
We made a final review of the draft of our Fiscal Year 2022 financial audit at our meeting on May 15, 2023. We are happy to report that our auditors are of the opinion that our financial statements present in all material respects the financial position of the HOA of La Casa as of December 31, 2022, and cash flows for the year ended in accordance with generally accepted accounting principles.
The Finance Committee is of the opinion that the Fiscal Year 2022 financial Audit is in condition for acceptance and passed a motion to recommend that the HOA Board accept the financial audit as prepared and presented by our auditors Cavanaugh & Company. It is our understanding that HOA Treasurer Linda Luecken will present such a motion at the HOA Meeting May 22, 2023.
Our reservist has made an onsite inspection and has prepared a draft of a new 30-year replacement management plan starting January 1, 2023. The Finance Committee will review the draft in June along with our Park Manager, Randy Browning and Park Accountant, Linda Krout.
We contemplate starting work on the 2024 budget in July and anticipate a draft will be available for presentation to the HOA Board in August. It is anticipated a draft 2024 budget will be ready for recommendation to the HOA Board to distribute to the shareholders at its September meeting.
Our best wishes to all for an enjoyable summer and safe travels.
Thank you for your time and attention.
Respectfully submitted on behalf of the Finance Committee,
Jack Pasquale, BSEE, JD
Chairman SCF
LCRE: Kathy Langone, Report was presented by Director Linda Swab.
Good afternoon, HOA President Colette Welch, directors, staff, guests, and shareholders.
For the month of April, we have closed on 3 move in ready homes 2 As is homes and 4 lots totaling 9. 2022 10 homes sold for the month. YTD 4 move in ready, 10 As is and 5 lots totaling 19. We have 8 move in ready, 4 As is and 4 lots pending. We have a total of 41 available for sale 16 Move in ready and 25 lots.
The average sale price for Move in ready is $225,333.00, As is homes $70,000.00 and lots $70,200.00.
Our cash operating balance is $83,644.41.
Summer is approaching and traffic is slowing down. As of June 2, the real estate office will be closed on Fridays through September. Lcre is also on vacation resuming our monthly meeting October 10, but we will keep in touch if anything comes up.
Hope everyone has a wonderful summer.
Thanks,
Kathy Langone
REPORT: Randy Browning, Park Manager
Rec Hall Metal Work
Contracts have been approved and signed. Material availability is holding up the repair work. The contractor is working to get the material as soon as possible and complete the work.
Front Wall
The front wall has been installed and the board has approved the painting of the wall. The contractor will be painting the wall soon.
Two Sheds
The tennis court shed has been installed and the pickle ball shed at the front office has been installed. We continue to wait on survey work to move forward on tennis cover at the Rec Hall and Bocce Ball cover.
Shuffle Awning Repair
The contractor has been ill and back logged with work. He is working toward the repair of the awning cover for the club house shuffle court.
Fencing
The 6′ chain link fence repair and replacement along with the 6′ vinyl fence replacement contract has been approved and signed. We expect work to start by the 1 st of June.
Lake Hermosa
Hermosa Shore Line resloping contract has been approved and signed. We hope to see work start in June.
Wall Lighting
We are getting bids for the wall power for Christmas and wall lighting. We hope to have work done this summer.
Florida Forestry
The Forestry department has been in and said they plan to clean up the forest from storm debris. They saw the work done by La Casa volunteers and were amazed and thankful at the splendid work that was done by everyone that volunteered.
PRESIDENT’S REPORT: Colette Welch
This month I want to express my gratitude to so many for making La Casa what it is.
Thank you to all those residents who have let us know what their intent of recovery is. We’ve heard from about half of our shareholders and are looking forward to hearing from the rest even if it’s just to let us know that no work is needed or that work is completed. It may seem like a little thing, but it is such a help in our recovery. If you haven’t let us know yet what your plans are, please do so soon. Also, remind your friends and neighbors to let us know.
I so appreciate my fellow board members. Their positive attitudes and attention to details help us to make good decisions for La casa. We have a very caring team. They are right there when needed even at a moment’s notice and we have had a few of those. I am grateful for the dedicated members of our various committees. These volunteers are doing what they can for the well-being of La Casa.
As president, I see daily the work done by our office staff and maintenance crew. Their efforts may not always be noticed, but they keep La Casa running well and looking good. Thank you to them for their hard work.
Linda Krout, the office manager and accountant, handles major responsibilities for La Casa and the LCRE. There is no way I would want to juggle all the balls she has in the air, especially right now dealing with insurance companies, the audit, the reservist, the ordinary everyday needs and prepping for the 2024 budget. When I go to the office to sign paperwork and checks, I see the depth of her work. Thank you, Linda.
Then there is Randy Browning. Randy has been with us for a quarter of a century. Sounds like a long time — and it is. In today’s business world people rarely stay that long in a job. Good for us that he has. He knows all that has been done and what needs to be done. He has brought us along to where we are today. I hear many comments about Randy and the job he does for us. Most of them are positive and people appreciate what he does. Randy is a hands-on manager working with the Board of directors, the committees, the vendors, the residents and is sometimes right down in the ditches with the maintenance crew. He is in the office about 4:30 AM daily dealing with the paperwork. We know that by the time on e-mails we receive. Then he is out checking what is being done in the park. When I am in his office while he confers with various vendors, I observe how knowledgeable he is and how he works at getting our needs met. When I am at meetings outside of the park, I see how well respected he is among his peers. Thank you, Randy, for all you do for us and the help you give me and this Board.
want to thank all of you who come to our meetings for showing your interest, concern, and support monthly. It is always good to see you here.
Director’s Reports
Director Dave Bisson
Report: RV/Boat Compound Committee Liaison, none.
Director Frank Hanus: Secretary
Motion: I move to cancel the agenda and regular HOA Board meetings for the months of June and July 2023. During this time, if necessary, special Board meetings will be held upon proper notification. Hanus/Peterson, 9/0 MMC
Report: AMC Committee Meetings will be taking the summer off and will reconvene in October.
Director Jack Hagopian
Motion: I move that for Lot #716, 611 Iglesia Drive with a buildable lot size of 51’ X 56’ be approved. The new home, (28’ X 56’) and all attachments must fit within the buildable lot and meet all rules and policy specifications. In addition, the height of the home must not exceed the elevation shown on the drawings and application submitted and dated 5/10/23. Hagopian/Bisson, 9/0 MMC.
Report: Investment team Liaison, none.
Director Linda Luecken: Treasurer
Motion: IMove the Board of Directors of the Homeowners Association of La Casa, Inc. accepts upon recommendation of the Standing Committee on Finance the FY 2022 Financial Audit prepared and presented by the independent auditors Cavanaugh & Co, LLP. Luecken/Moshano, 9/0 MMC
Report: Finance, Investment Team Liaison, none.
Director Martha Morgan
Motion: I move on behalf of the Security Committee’s recommendation to purchase a 300-amp generator with natural gas installation not to exceed $45,000. To be used as a backup power source for the front office, guard house, and golf cart buildings.
Morgan/Moshano, 9/0 MMC.
Report: Security Committee Liaison, there will be a meeting on July 6th. There will be a sign-up volunteer list for the security patrol. We will begin patrolling August 6th. Be on the look out for notices on bulletin boards, website, and Facebook. A recommendation was made to investigate the feasibility of using the front office as a temporary first aid station with the help of volunteer nurses in case of a disaster until emergency personnel could reach the office. The ramifications of the good Samaritan law will need to be investigated. The potential use of hedges and thorny bushes such as Bougainvillea has been recommended to further secure the front of our park and will be investigated further.
Director Paul Moshano:
Rules and Regulations Committee Chair: There have been some emails regarding the concern about the placement of the air conditioners and front steps on new home replacements within the buildable lot size.
There have been some other emails received, indicating some typos and rephrasing recommendations.
Paul will need to translate this information and send it to the committee for review.
President Welch mentioned the new Florida law going into effect regarding the age limit for operating a golf cart. Paul has this information; the committee will review, and update rules as needed.
Report: Firewise Committee Liaison, none.
Report: Future of La Casa Committee Liaison, none.
Director Gary Peterson:
Motion: I move to change the HOA owned home located at 237 El Prado from a demolition status to a sale as is status. Peterson/Morgan, 9/0 MMC.
Further discussion regarding the front steps on new homes since the homes are set up higher and require more steps. Gary has seen and photographed seven new homes with front porches/steps. Gary will email the pictures of these homes and would like the Rules and Regs Committee to look these over and have some further discussions with the possibility of having new homes with front steps have them turned sideways towards the driveway.
Report: Contract Review Committee Liaison, none.
Director Linda Swab
Report: LCRE Liaison, The Real Estate office will begin their summer hours effect June 2nd. This will include being closed on Fridays. They are looking for a part-time sales associate. Vicky will be part of the interviewing process. Vicky will train the new associate. Vicky also agreed to go to part to allow the new associate to work full time. Details will need to be worked out. The LCRE Board will be on hiatus until October.
Report: A.M.C., none.
Old Business: None.
Calendar:
July newsletter, Frank Hanus , please submit by June 8th.
August newsletter, Linda Luecken, please submit by July 8th.
September newsletter, Paul Moshano, please submit by August 8th.
New Business: None
Open Forum:
Jack Pasquale recommended Paul Moshano to be very specific on the rule Gary Peterson brought up earlier.
Linda Swab questioned if a 16-year-old who is licensed, (from another state) is allowed to drive a golf cart. Yes, they are.
President Welch entertained a motion to adjourn. Morgan/Peterson
Meeting adjourned at: 1:57 p.m.
Next meeting: August 28, 2023, 1:00 P.M in the Rec Hall.
Approved 8/28/23.
Respectively submitted,
Frank Hanus, Board Secretary
Homeowners Association of La Casa, Inc.
Special HOA
Board of Directors Meeting
May 11, 2023
FOBR
9:00 a.m.
Call to order: At 9:00 a.m. by President Welch
Roll call: Present: Bisson, Hanus, Morgan, Moshano, Welch, Krout (Off Mgr./Acct.), Browning (Park Mgr.).
Vai Zoom, Luecken
Absent, excused, Hagopian, Swab, Peterson, and Pasquale (Parliamentarian).
Visitors: 2
Motion: I move to approve the same existing cream color for the painting of the new precast concrete wall along the front of our community. Bisson/Moshano, 6/0 MMC.
Motion: I move that for Lot #363, 656 Los Altos with a buildable lot size of 41’ X 61’ be approved. The new home, (26’ 6” X 48’) and all attachments must fit within the buildable lot and meet all rules and policy specifications. In addition, the height of the home must not exceed the elevation shown on the drawings and email correspondence submitted and dated 4/11/23. Hanus/Bisson, 6/0 MMC.
A discussion followed regarding the approval process for the recently revised updated La Casa Rules and Regulations. A draft copy of this document has been sent to all the Board members for review and comment. President Welch will email a reminder to all Board members to send their concerns and or comments to the Rules and Regs Task Force chairman Paul Moshano by May 20th.
Another discussion was brought up regarding the very old, approved color chart, (board) used for reference when a resident would like to paint their home. Randy was just issued several new color swatch books from Sherwin Williams. He requested over the summer we create a new updated color binder for our residents to use as a reference. President Welch then approved a task force to handle this. The members will be Linda Luecken, Martha Morgan, Frank Hanus. Residents, Tim Davis and Denny Smith.
Motion to adjourn, Welch/Moshano, 6/0 MMC.
The meeting was adjourned at 10;00 a.m.
Approved 5/22/23
Respectively submitted, Frank Hanus, Board Secretary
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