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La Casa Security Committee Meeting Minuites, May 9, 2018
Meeting called to order at 9:31 AM
Roll call showed present were: Everett Medling, Mary Borst, Fran Surles, Consultant Tom Bohan, and Liaison Jill Palmer. By conference call Jacquie Delano, Rich Reidell.
There were no visitors
May 9th agenda approved
April 11, 2018 meeting minutes approved (Mary/Jacquie)
Everett stated that he had given a report at the HOA Board meeting on what the Security Committee had been doing.
Tom talked about activity with US Security and the Gmail account (lacasaguard.com) and the recent change of the password. We need the new password so we can update with changes of residents, sellers removed and new residents added. Vicky independently sends Tom a sheet of changes. Need to make sure bar codes are removed from the cars of residents who move out.
If not removed deactivate the bar code.
Comments were made about the response, or lack thereof, to our requests to US Securities. The guards have been scanning some license. The HOA Board needs to assign a task force to pursue other security companies. We asked Jill to remind the Board that the US Security’s contract is up in September. We should start looking now.
We need to ask Gary how renters get visitors through the gate. If Gary has a letter that goes out to renters we should see it. Should a Care Givers Card be designed?
Security Patrol – The Sheriff Deputy presentation at May 30 coffee hour has been confirmed with Deputy Duff of the Sheriff’s Department.
We need help getting more residents to sign up for patrol, especially for the summer hours. Jill volunteered to put it on Facebook. Request that Tim Davis announce at coffee hours.
Need to give a monthly list of patrol findings to Rich for Everett’s status report to BOD (Fran)
Also to be submitted to the newsletter.
We need to find out from Tim Davis who is in charge of each building – Kitchen (Izak), Rec hall, Activity Building, club house, main office. Need list of names and numbers to call to be put in the book of instructions for the Security Patrol. (Mary)
Door to main office should be added to list of places to be checked for Security Patrol. (Fran)
There is a new lock on the Front office door, need key to lock and unlock from both inside and outside. The issue of golf cart stickers has been taken over by the HOA Board (John Sullivan).
Motion made to recommend to Board the front gate option drawn by Everett and discussed by committee. Row of plants from front fence to exit lift bar, exit gate to be installed at sidewalk path through row of plants, extend exit lift arm to hedge. Passed (Fran/Rich)
Put incident report on web site for residents to complete and put a supply of blank reports at bulletin boards in Rec Hall, Club House, and front office. (Everett)
Respectfully submitted Fran Surles, Secretary
Next meeting June 6, 2018 FOBR (Minutes approved 10-10-2018)